Keepad Interactive: Rental Events

Keepad Interactive provides a complete Audience Response System Service to elevate the engagement levels at conferences, meetings, forums, AGM’s and community consultations.

Utilising the world leading TurningPoint Audience Response System, Keepad will attend to all Production, Programming, Presentation and Operating Services in addition to supply of all the voting devices and hardware. If you are using TurningPoint in your organisation you can hire additional hardware and operate the event yourself or contract in our services as required. Keepad Interactive boasts one of the largest fleets of polling devices for hire in the world with over 30,000 keypad devices available via our centres in Australia, New Zealand, Singapore, Japan and Europe.

Keepad also has access to similar services available via our accredited channel partners located throughout Europe, Asia Pacific, USA, UAE and South Africa.

Let Keepad Interactive elevate your next meeting, conference, forum, AGM or community consultation session by giving every participant a voice.

We can meet the needs of an event involving 5, 500 or 5,000 participants over 1, 5 or 50 locations with a suite of solutions that can capture and / or provide real time feedback.

Participants can vote anonymously or be identified and tracked depending on the nature of the event and polling. Responses can be collated and reported in 30 or more reporting formats.

Wet & Dry Hire Services

Keepad Interactive offers both Wet Hire and Dry Hire Services as below:

Wet Hire:

Keepad will undertake all Production, Programming and Operating for the hire event and provide all the logistics, presentation services and TurningPoint System Hardware and Software on an agreed basis for the event.

Dry Hire:

Keepad will provide the TurningPoint System which will include Radio Frequency Keypads, RF Receivers and the TurningPoint Software to trained event organisers to operate their own event. Needless to say, Keepad Interactive will be happy to provide other Production, Programming and Operating services as required.

Keepad Interactive can also provide the following Hire Services:

Production: involves the logistics, co-ordination and management of the event and rehearsal pertaining to the Audience Response Services as well as use of the show computers and other required equipment.

Programming: involves the briefing, creation, review and editing of the presentation material, polling questions and participant lists so as to effectively capture and track demographic data and develop questions that will maximise the value and business intelligence of the data collected. Our Presentation specialists will guide you through the options available and the use of Comparative Slides, Icebreaker questions, the Worm etc as well as the approach for capturing valuable demographics.

Operating: involves the best practice operation of your presentation and polling sessions at your event by an experienced Presentation Specialist. For larger events, an Assistant Operator is advisable. For an AGM or similar we would recommend having two Operators working in tandem. Our operator(s) will also attend any Rehearsal sessions.

Presentation Services: involves the provision of specialist graphics design services and templates to assist dress-up your presentation.

Data Analysis: involves the review and analysis of the data by a Presentation Analyst which is compiled and presented in a separate comprehensive report.

Training: Keepad Interactive can provide training services should event organisers wish to utilise our Dry Hire services and undertake their own Production, Programming and Operating services.

AV Rental: Keepad Interactive can hire Show Computers pre-loaded with TurningPoint and MS Office including PowerPoint as well as Lanyards & Pouches, Data Projectors & Screens, Bar-code Scanners, eBeam Portable Interactive Whiteboards, Interactive Pen Displays & Tablets and AV Switching equipment as required.

Other Costs that could be related to a Rental event include:

Logistics & Travel Costs: this will cover transportation of the Presentation Specialists and equipment together with accommodation and meals.

Travel Days: this will cover labour costs on a much reduced basis should our presentation specialists need to travel to an event.

Insurance: will cover the loss of a set number of Keypads.

Use the TurningPoint Audience Response System at your next event to:

Create a sense of community by connecting all stakeholders
Provide a sense of belonging and participation
Create powerful, engaging and informative presentations
Promote the sharing of opinions and views
Gauge audience understanding levels
Collect valuable data, including participant demographics
Gather honest feedback anonymously or tracked
Increase interaction and spark impromptu conversations
Track changing opinions to see if your presentation has made an impact
Enhance brand, product, company or organisation identity
Track brand loyalties and awareness
Provide a better paying experience for conference Participants
Provide valuable measureable feedback and a ROI to Financial Sponsors
Benchmark breakout sessions with real-time results
Measure and assess with over 30 different reports
Conduct paperless surveys
Utilise results to improve future events

Keepad’s Rental Services start with an initial consult with one of our Presentation Specialists. A Keepad Operations Specialist will be assigned to liaise with you and co-ordinate the Rental Event from start to finish.

TYPES OF EVENTS

Conferences Events

Why have group meetings resemble lectures or talks when you can provide all participants with the ability to interact and share their opinions, understanding levels and buying preferences with you the event organizer or sponsor.

Collect valuable demographic and brand preference data so that you can provide sponsors with valuable feedback and better plan future events.

Differentiate your event by involving every participant and elevate their experience. Make them feel part of the event.

As we all know, the revenue model for a conference is generally based on two stakeholders- the sponsors and the participants.

Engage every paying participant and make them feel an intrinsic part of the event. The sponsors are targeting these participants so let’s capture the participant’s demographics, brand preferences, opinions and excitement.

Let Keepad Interactive help you differentiate your conference with:

happier and engaged participants
informed sponsors that now enjoy valuable demographic, branding and other feedback together with a sense of ROI
invaluable planning data for improving future events

Now that is a conference event made in heaven!

Meetings & Forums

Vendor Product Launches & Briefings
Channel Partner Meetings
Staff Meetings
Merger & Acquisition Briefings
Tender / Project Briefings
Strategic Board meetings

The main reasons to conduct a meeting or forum is to provide an avenue to share a message in real time like direction or policy change, to receive feedback or to promote discussion. In any meeting scenario, it would important to capture the participant’s feedback. Was the message received? Was it received in a positive and / or constructive manner? Was the message understood? Is there general agreement? What are the major lines of thinking? Is there a consensus view or are the participants polarised over a particular topic?

The biggest economic cost in any meeting equation is people’s time. The financial cost in addition to staff costs includes venue hire, travel, audio visual, event organisers etc. If you dont want the participant’s feedback then you are better off sending them a written advice via a multitude of mediums. Your approach may be to influence them with your live delivery of the message. Either way, it is important to receive feedback on whether the message was received in the light it was intended. A show of hands can be pointless when peers are involved and true opinions are private. It is critical to ensure that the meeting environment is not overly influenced by a vocal minority and that the often silent majority is given their true say and weighting.

Perceptions are often more important than reality in group situations and it is vital to understand people’s views, opinions and beliefs and the reasons behind them whether that be of a fellow stakeholder, director, manager, staff or association member or client.

People appreciate being asked to have their say, share their opinions and directly contribute to a meeting.

Meeting sponsors will appreciate receiving feedback and the acknowledgement that they value the participant’s views. This is especially true of the interaction of a company, institution or association with its employees, members, shareholders, contractors, suppliers, community or other stakeholders.

With the use of the TurningPoint ARS, we increase communication, collaboration and a sense of commonality and community spirit.

Keepad Interactive has a team of Presentation Specialists that can formulate the questions and provide you with critical feedback that you never thought was achievable. We are continuously motivated by the positive feedback and sense of achievement generated by our contribution to an event’s success and the level of business intelligence generated. Our specialists can also assist with designing your presentations so that you maximise the impact of your message.

Annual General Meetings & Association Meetings

Annual General Meetings
Association Meetings
Union meetings
Co-operative Meetings
Club meetings

AGM’s & Association meetings are the single most important event held by a Company, Institution or Association annually. Often, it is the only opportunity for many stakeholders to meet with office bearers and fellow shareholders and members. It is therefore a lost opportunity to not elevate the levels of interaction and engagement and promote open dialogue.

Such meetings are often described as a “process” rather than a true meeting that involves open dialogue and real communication.

The team at Keepad can work with your team to facilitate shareholder and stakeholder voting in real time. We can receive data from your share registry system or manager and handle Invalids / Excluded Voters etc in accordance with Listing Rules.

Utilisation of real time voting will show your organisation as leaders and technologically savvy with a high regard for shareholder and stakeholder involvement and feedback.

Resolutions can now be voted on in sequence and shareholders / stakeholders can determine or adjust their vote in real time.

Keepad Interactive can also link up multiple meeting rooms and facilitate voting in real time across several cities / countries with real time voting in conjunction with video conferencing. All votes from all locations can be shown in real time at all locations.

Community Consultation Sessions

School Meetings Involving Parents, Teachers and Students
Local Government Community Consultation meetings
Local Government Planning meetings
Public Information sessions
Regional Economic Forums
Regional Planning Initiatives
Electoral Consultation sessions
Trivia Night Fundraisings

There are many types of communities that can encompass many people from all walks of life, socio economic standing, religion, race, creed etc that come together for a meeting due to a common interest or event. Quite often, the common interest or event is about the only constant with the community being quite eclectic. Giving every person a voice by allowing them to vote or share their opinions, views and preferences in real time will further facilitate the community feeling irrespective of the diverse backgrounds.

Engage your audience